Time management

At the end of our previous article about creating a “digital portfolio“, we touched on the topics of digital strategies when user traffic and/or engagement increases on your pages. The key to any successful strategy is time management. Here are some of our top tips:

  1. Cut out distractions: when starting off your 8 – 10 hour working day, cut out as many distractions as you can. The less distractions you have, the quicker you’ll finish your tasks.
  2. Get into the zone: some people like to work in silence, others with the usual office hum and, if you’re like us here at Digital Presence,with  music and a large cup of tea or coffee on the side. It keeps us focused and energised.
  3. Work in 2-hour “shifts”: every 2 hours, take some time to get a beverage, visit the restroom or get something to eat. Taking small breaks in between shifts freshens up the grey matter and makes room for new ideas.
  4. Work to finish the task: too often we start a task just for the sake of getting it started. This shift in perspective results in finishing up tasks quickly and attentively.
  5. Small tasks first: even when we have pressing deadlines, there are always smaller tasks that can distract us. Get them done first. Smaller tasks can be defined as items that take 5 – 10 minutes to complete, like checking mails, writing social media updates, and making necessary phone calls.
  6. Deadlines second: once the smaller tasks are out of the way you’ll have time to focus on your pressing deadlines without distractions. Get these important items done. Simply starting them won’t make your week easier.
  7. Lengthy projects last: by the time you’ve taken care of the miscellaneous items and important deadlines, your brain is probably telling you that it’s almost done for the day. Use the last hours in your working day to map out your larger projects, organise your deadlines, make lists of what of you need to tie up loose ends and finish larger projects.
  8. Don’t wait: often we rely on clients or colleagues to send information to complete a particular project – waiting around for them is not going to get the project done any sooner. Use your time in between to finish what you can.
  9. Overtime shmovertime: you don’t have to work overtime if you manage your time well. The quicker you get into a rhythm, the better you’ll get at completing tasks. Overtime leads to sleepless nights, less family and/or social life and unnecessary stress.
  10. If it can be done, do it: procrastination is not an option. If you work 8 hours per day and you’re done with all of your tasks with time to spare, use it to get more done. Soon you’ll find that you’re slightly ahead of schedule and that you can work at a less hectic pace to reach deadlines. The difficulty lies in finding a pace that doesn’t lead to slacking.


Remember, if you ever feel you need to know a little bit more from or about us, feel free to contact us.


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